ADMINISTRATIVE DIRECTIVE: 05-

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travel to and from work. Items the employee must purchase to complete the uniform include dark black or brown socks, plain black or brown leather belt, shined plain, closed-toe black or brown shoes or boots with up to a 2 d heal, no taps, and a white T-shirt. Additional uniforms, hats, and coats may be purchased by employees if they are of the same type, design and color as agency issued items. 2. Uniform shirts will be worn with slacks/skirts and shoes or boots. The shirt (including sleeves) will be completely buttoned except for the collar button unless worn with a tie. Shirt-tails must be tucked inside trousers, except for BDUs and in instances of pregnancy. When boots are worn, pant legs must be outside the cService with Excellence & Integrity d 2 boot, except if wearing the BDUs. A white T-shirt is to be worn under uniform shirts; however, this is optional with the polo-styled shirt. CWC supervisors wearing clothing with DCC 8patches 9 or other sewn identification must have the 8patch 9 sewn on the shirt in accordance with the Center 9s SOP. 3. Although the DCC Central Training instructors are not uniformed personnel, they may be issued the BDU uniform to be worn when instruction includes physical activities such as defensive tactics, ROPES or weapons training. Otherwise, the dress will be shirt and tie, sweaters, suit, blazers, slacks or skirt/blouse/dress 3 females. 4. Supervisors must ensure the type of uniform issued is appropriate to job assignments, and issued clothing is properly documented on Form 1, Receipt for Clothing/Equipment. A supply officer may be designated to assist with this process. Uniforms will be issued to employees as follows: a. DCC Training Instructors - 3 BDU pants; and 3 matching BDU shirts (2 long and 1 short sleeve). b. CWC Supervisors - 5 BDU pants; 5 matching BDU shirts (3 long and 2 short sleeve); 1 hat (winter or summer, as appropriate); and a coat assigned as needed. c. Residential Supervisors 3 5 light blue tab-collar shirts (3 long and 2 short sleeve); 3 pairs of kaki trousers. d. Center Supervisors and Assistant Center Supervisors (if requested) 3 5 light blue tab-collar shirts (3 long and 2 short sleeve); 3 pairs of kaki trousers. e. Food service staff 3 5 white shirts (long or short sleeve); 5 pair blue pants. B. Identification Card for Residential Facility Staff. Residential facility staff must wear their DCC Identification Card so that it is visible on the upper portion of the body. This can include attaching the ID card to the shirt pocket, the collar or the button portion of the shirt, the front left side of the pants or with the use of a break-away lanyard. C. Other Attire Requirements. 1. All employees will wear clean pressed clothing. Normal daily attire is uniform, business or business casual attire (suit, tie, slacks or skirt, dress shirt with tie, casual shirt, sweater, dress-females). Some examples of inappropriate attire are shorts, thong shoes, sweats, T-shirts, overalls, wind or jogging suits, see- through/revealing provocative, bare-back or tank or halter tops, uncovered strapless, and tattered clothing. Blue jeans and other casual wear are not considered appropriate for daily office attire under normal circumstances. 3 2. Casual clothing may be worn on Fridays unless temporarily suspended due to an event or special occasion. Casual Day attire is not authorized for uniformed personnel. Casual clothing shall not be tattered nor conflict with the DCC mission and Code of Ethics and Rules of Conduct. When representing the agency outside of the DCC office wear business or business casual attire. Do NOT wear casual attire. If not representing the agency outside the office, jeans may be worn so long as they are not ripped or tattered. 3. Parole/Probation Officers may wear BDUs with black boots and web gear when working in the office or conducting fieldwork. Guidance for wearing protective vests and carrying security equipment is in the Weapons and Security Equipment policy. 4. DCC employees who conduct and receive training shall dress in a manner that reflects favorably on the agency. On days when physical activity is required, the training manager will authorize appropriate clothing consistent with this policy. D. Hair. 1. All Employees. Hair shall be properly groomed (clean, neat) and styled so as to present a professional appearance. Extreme hairstyles which detract from professionalism are not allowed. 2. Uniformed Security Personnel and Law Enforcement Officers (LEOs). Female employees shall keep long hair arranged in a neat fashion so that it does not extend past the shoulder. Male employees shall keep their hair trimmed so that it does not extend over the top of the ears or the collar. Sideburns must be neatly trimmed, no wider than 1" and no longer than the bottom of the earlobe. 3. DCC Students and Instructor in Basic Training Academies. Students and DCC instructors must maintain their hair above the collar while participating in or conducting basic training academies. E. Jewelry. DCC Employees (including outside instructors of DCC sponsored training) are prohibited from wearing facial jewelry (e.g., but not limited to, tongue, eyebrow, lip and nose rings and studs) during working hours or while representing the DCC. Additionally, male employees may not wear earrings during working hours or while representing the DCC. This does not preclude females from wearing jewelry on their ears when it is not otherwise prohibited. Employees may not wear earrings when participating in basic and other training classes that include physical activity or when it is prohibited by the training staff. The wearing of other jewelry (chains, bracelets, etc.) may be restricted by the training staff for safety reasons. 4 F. Face. Male uniformed personnel and law enforcement officers (LEOs) employees are allowed a neatly trimmed mustache that does not extend below the corner of the mouth nor the top of the upper lip. With the exception of a mustache, male Residential Services employees shall keep a clean-shaven face. LEOs may wear a beard only if it is neatly trimmed and no more than ½" long. G. Fingernails. DCC employees must keep their fingernails neatly trimmed to a length that allows performance of the essential functions of the job. H. Monitoring/Enforcing Compliance. Supervisors and managers are responsible for monitoring employee appearance and enforcing these standards. An employee inappropriately dressed may be sent home to change. Time for this purpose will be charged to available leave (other than sick leave), or leave without pay. Continued violations may result in disciplinary actions up to and including termination of employment. I. Accountability and Documentation. As appropriate, supervisors will develop a method to ensure appropriate uniform issuance, replacement and management. 1. Employee Responsibility. Employees are accountable for their uniform items and other agency property issued to them. They must keep their uniforms clean and serviceable. Before old uniforms are replaced, the old uniform items must be laundered and taken to the supply officer or supervisor. Replacements will be on a one-for-one basis. Employees must pay for lost, stolen or damaged property that occurs through carelessness or other than through normal wear and tear or reasonable loss associated with job duties. The cost to be paid will be the depreciated value of the item as determined by the Deputy Director of Administrative Services. Check, money order, or payroll deduction shall be the method of payment, except in the case of an employee who is terminating, to whom only the money order or payroll options are available. Checks, money orders and payroll deductions shall be made payable to the DCC. Payroll deduction is arranged through DCC Human Resources Sources (HRS) Administrator. 2. Ending DCC Employment. Employees who are ending employment with DCC will return their uniforms, agency identification, gas and all other issued cards, and equipment to the supply officer or supervisor, receive a receipt for the returned items and present the completed receipt to the CCC personnel officer/Human Resources Section before the final paycheck may be issued. The supply officer or supervisor must ensure accurate descriptions are made of returned or missing uniforms. If there are discrepancies in returned uniforms, the receipt will be marked in sufficient detail so a determination may be made as to the amount of money to be withheld from the employee 9s final paycheck. IV. ATTACHMENT. AD 10-11 Form 1, Receipt for Clothing/Equipment Arkansas Department of Community Correction RECEIPT FOR CLOTHING / EQUIPMENT Supervisor or Designated Supply Officer: Complete applicable portions and ensure the employee receiving property initials each line. Employee Instructions and Acknowledgment: My initials next to each item acknowledges receipt of the item listed in the quantities indicated. I understand I am responsible for its proper care, cleaning and safeguarding. I am responsible to reimburse the DCC for the depreciated value of the property issued me if it is lost, damaged or destroyed due to my carelessness or other than through normal wear and tear or reasonable loss associated with my jo b. When my DCC employment ends, I agree to return all items issued to me, or pay for lost, s tolen or damaged property as described in DCC policy. Employee Name: Supply Officer Name: ISSUE TURN - IN Description of Item Quantity Size Date Issued Receiving Employee 9s Initials Date Returned Supply Officer Initials AD 10 - 11 Form 1

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