Perkins IV Manual

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- Perkins IV Title I and Title II Reporting........................................................................... .. 32 Part XV - Perkins IV Title I and Title II Monitoring .......................................................................... . 33 Part XVI - Perkins IV Title II Consortium Plans and Allocation Grants for Secondary Postsecondary Career/Vocational Technical Education Linkage (Tech-Prep) Consortia............................................. 34 Part XVII - Perkins IV Title II (Tech-Prep) Performance Indicators................................................... 35 Part XVIII - Perkins IV Title I and Title II - Additional Compliance Information.............................. Amendments Education Department General Administrative Regulations (EDGAR) Equipment Nontraditional by Gender Lists OMB Circular A-87 Single Audit Act Statement of Assurances Stevens Amendment 35 Appendix A: Massachusetts Perkins IV Career and Technical Education Program Checklist............ 38 Appendix B: Additional Selected References..................................................................................... ... 40 Appendix C: Timelines for School Districts & Secondary Consortia................................................... 43 Appendix D: Timelines for Public Two-Year Colleges & Postsecondary Consortium......................... 44 Appendix E: Timelines for Correctional Agencies................................................................................ 45 Appendix F: Timelines for Secondary Postsecondary Career/Vocational Technical Education Linkage Consortia......................................................................................... ................... 46 This Manual was last updated on Jul y 13, 2010. Massachusetts Perkins IV Manual Page 2 PART I - INTRODUCTION In Massachusetts, the Massachusetts Department of Elementary and Secondary Education administers the Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Public Law 109-270), commonly known as Perkins IV. School district, public two-year college, consortium, and correctional agency staff should review the official edition of Perkins IV in its entirety and not rely solely on excerpts contained in this Manual. While reasonable efforts have been made to assure accuracy of the information on Perkins IV provided herein, it is recommended that users read the official edition Perkins IV http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf . This Manual has been prepared to assist school districts, public two-year colleges, consortia, and correctional agencies in the implementation of Perkins IV. Most of the Manual is devoted to Perkins IV Title I local plans and associated allocation grants for school districts, public two-year colleges, and consortia; however, information applicable to Perkins IV Title I competitive grants including those for rural school districts and correctional agencies is included. School district, public two-year college, consortium, and correctional agency staff should refer to the applicable Request for Proposals (RFP) that are available under the Massachusetts Department of Elementary and Secondary Education - Grants Information website http://finance1.doe.mass.edu/Grants/ for specific information RFPs. The Massachusetts Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage Manual at http://www.doe.mass.edu/cte/techprep/consortiummanual.doc contains information on the secondary postsecondary career/vocational technical education linkage initiative, also known as tech- prep. Communication between all stakeholders in career and technical education is key for the successful implementation of Perkins IV. Quality technical assistance for each school district, public two-year college, consortium, and correctional agency with career and technical education programs is necessary. Each school district, public two-year college, consortium, and correctional agency with career and technical education programs that are improved with Perkins IV Title I funds has a liaison in the Massachusetts Department of Elementary and Secondary Education - Office for Career/Vocational Technical Education. School district, public two-year college, consortium, and correctional agency staff should contact their liaison for information and assistance. The list of liaisons and contact information is located on the Massachusetts Department of Elementary and Secondary Education - Career/Vocational Technical Education website www.doe.mass.edu/cte/ under 8CVTE Staff. 9 The Vocational Technical Education Advisory Council to the Massachusetts Board of Elementary and Secondary Education advise the Commissioner and the Board of Elementary and Secondary Education for the purpose of enhancing efforts to improve public education and advance student achievement. Additional information on this Council is posted at http://www.doe.mass.edu/boe/sac/councils/vte.html . The Massachusetts Department of Elementary and Secondary Education has not endorsed or approved any non-Massachusetts Department of Elementary and Secondary Education products or services referenced in this Manual. Important Notes: (1) Numerous other documents related to the implementation of Perkins IV in Massachusetts are referenced herein. However, this Manual is the 8umbrella Manual 9 for Perkins IV in Massachusetts and as such it should be read first. (2) This Manual will be updated as policy guidance on Perkins IV is developed and disseminated by the United States Department of Education. The contents including requirements set forth in this Manual are thus subject to change. Massachusetts Perkins IV Manual Page 3 PART II - STATE PLAN The Massachusetts Department of Elementary and Secondary Education submitted a Perkins IV One-Year Transition State Plan to the United States Department of Education on May 3, 2007. It covered fiscal year 2007-2008. The Massachusetts Department of Elementary and Secondary Education submitted a Perkins IV Five-Year State Plan to the United States Department of Education on April 1, 2008. It covers fiscal years 2008 3 2013 and is posted on the Massachusetts Department of Elementary and Secondary Education - Career/Vocational Technical Education website http://www.careertech.org/uploaded_files/FinalMAPerkinsIVFiveYearState_Plan.pdf . Public hearings on the Draft Perkins IV Five-Year State Plan were held as follows: - Assabet Valley Regional Technical School, Marlborough, MA on Monday, December 17, 2007 from 4:00-6:00 - Smith Vocational Agricultural School in Northampton, MA on Wednesday, December 19, 2007 from 4:00-6:00 The Vocational Technical Education Advisory Council to the Massachusetts Board of Elementary and Secondary Education advise the Commissioner and the Board of Elementary and Secondary Education for the purpose of enhancing efforts to improve public education and advance student achievement through Perkins IV, Massachusetts General Law Chapter 74 (Vocational Technical Education) as well applicable initiatives. Additional information on this Council is posted at http://www.doe.mass.edu/boe/sac/councils/vte.html . PART III - SELECTED DEFINITIONS Notes: " Refer to Perkins IV Title I Section 3 for additional definitions pertaining to Perkins IV. " Refer to the Instructions for School Districts in Reporting Student - Level Data for Career/Vocational Technical Education and the Instructions for the Massachusetts Perkins IV Public Two-Year College/Postsecondary Consortium Career and Technical Education Data Report for additional definitions pertaining to data reporting under Perkins IV. Both documents are posted under 8Reporting/Data 9 at http://www.doe.mass.edu/cte/data/. " Refer to the applicable Massachusetts Perkins IV Accountability Workbook (Massachusetts Perkins IV Accountability Workbook - Secondary) (Massachusetts Perkins IV Accountability Workbook - Postsecondary) (Massachusetts Perkins IV Accountability Workbook - Tech-Prep) for additional definitions pertaining to core indicators, performance indicators and accountability under Perkins IV. All three (3) documents are posted under 8Perkins Act 9 at http://www.doe.mass.edu/cte/perkins/. " Refer to the Massachusetts Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage Manual http://www.doe.mass.edu/cte/techprep/consortiummanual.doc for additional definitions pertaining to linking secondary to postsecondary career/vocational technical education. Academic and Technical Integration : The term academic and technical integration means that academic knowledge and skills are embedded in technical knowledge and skills. The challenge is for educators to identify, appropriately teach, and assess student acquisition of the academic knowledge and skills that are embedded. Administration means activities necessary for the proper and efficient performance of the grant including the supervision of such activities . Massachusetts Perkins IV Manual Page 4 The United States Department of Education requires that the combined expenditures proposed for both indirect and direct administrative costs in a Perkins Title I Grant (all grants with the exception of Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage - see NOTE below **) when taken together not exceed 5% of the total grant amount. The administrative cost categories ( functions that should be considered as a direct administrative cost in calculating the 5% ceiling) are: Developing the Local Plan. Supervising * Local Plan activities. Supervising * Perkins-funded staff. Assuring compliance with applicable Federal laws. Supporting and developing local data systems for Perkins. (This does not include data collection and analysis.) * Supervision as defined in Merriam-Webster Online Dictionary = ca critical watching and directing (as of activities or a course of action). d **NOTE: The rule for Perkins IV Title II ( 8Tech-Prep Education 9 - Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage) is as follows: The United States Department of Education requires that the combined expenditures proposed for both indirect and direct administrative costs in a Perkins Title II Grant (Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage) when taken together not exceed 8% of the total grant amount. The administrative cost categories ( functions that should be considered as a direct administrative cost in calculating the 8% ceiling) are: Developing the Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage Consortium Plan. Supervising * Consortium Plan activities. Supervising * Perkins-funded staff. Assuring compliance with applicable Federal laws. Supporting and developing local data systems for Perkins Title II. (This does not include data collection and analysis.) * Supervision as defined in Merriam-Webster Online Dictionary = ca critical watching and directing (as of activities or a course of action). d All Aspects of the Industry : This term means occupational safety & health , t echnical , embedded academic , e mployability , management & entrepreneurship, and technological knowledge and skills that should be included in curricula for career and technical education programs under Perkins IV. The Massachusetts Vocational Technical Education Frameworks http://www.doe.mass.edu/cte/frameworks/ are based on all aspects of the industry. Apprenticeship Program : Refer to the definition of registered apprenticeship program. Articulation Agreement : In Perkins IV, the term 8articulation agreement 9 means a written commitment 4 (A) that is agreed-upon at the State level or approved annually by the lead administrators of 4 (i) a secondary institution and a postsecondary educational institution; or (ii) a subbaccalaureate degree granting postsecondary educational institution and a baccalaureate degree granting postsecondary educational institution; and (B) to a program that is (i) designed to provide students with a nonduplicative sequence of progressive achievement leading to technical skill proficiency, a credential, a certificate, or a degree; and (ii) linked through credit transfer agreements between the 2 institutions described in clause (i) or (ii) of subparagraph (A) (as the case may be). Career Plan : A Career Plan is a comprehensive, formal written plan (that learners use alone or with the help of others) that relates learning to career goals. The Career Plan is based on both formal and informal assessment and should include areas in which a learner needs to increase knowledge and skills to reach Massachusetts Perkins IV Manual Page 5 documented goals. A Career Plan is designed to facilitate transition from high school to future learning and employment. The Career Plan may be thought of as both an instrument and a process for monitoring one's career development. As an instrument, a Career Plan provides a place to organize and record progress related to personal, educational, and career and labor market information. As a process, it encourages learners to use the past and present in goal setting and planning. In either case, a Career Plan should be revisited and modified periodically. The Career Plan would reference articulation agreements, which are connected to the plan. Additional information on Career Plans including the Revised Massachusetts Career Plan Model is posted on the Massachusetts Department of Elementary and Secondary Education - Career/Vocational Technical Education website under 8Career Development 9 at http://www.doe.mass.edu/cd/plan/ . Career and Technical Education Program : Refer to Appendix A of this Manual for the definition. Career/Vocational Technical Student Organizations: These organizations serve students enrolled in career and technical education programs by engaging students in a variety of career development and leadership activities. They are assisted with Perkins IV Title I funds especially with respect increasing the participation and success of students who are members of special populations. The organizations in Massachusetts are Business Professionals of America (BPA), Distributive Education Clubs of America (DECA), FFA - An Organization for Students Studying Agriculture (FFA), Health Occupations Students of America (HOSA), and Skills USA. Career/Vocational Technical Education Graduate Follow-up Report (database): This report is required from school districts that receive Perkins IV funds. The Student Information Management System (SIMS) does not collect student-level data beyond grade 12, therefore this report is required. Note that the Massachusetts Perkins IV Public Two-Year College/Postsecondary Consortium Career and Technical Education Data Report captures graduate follow-up data from public two-year colleges and the Perkins Postsecondary Consortium. The Chapter 74 Vocational Technical Education Postsecondary and Postgraduate Report captures graduate follow-up data from school districts that have Chapter 74- approved vocational technical education programs on the postsecondary level. Chapter 74 Vocational Technical Education Postsecondary and Postgraduate Report : This report is required from school districts that have Chapter 74-approved vocational technical education programs on the postsecondary level. Note that the Student Information Management System (SIMS) does not collect student-level data beyond grade 12, therefore this report is required. Chapter 74-Approved Vocational Technical Education Program: A Chapter 74-approved vocational technical education program is a program that is approved by the Massachusetts Department of Elementary and Secondary Education pursuant to Massachusetts General Law Chapter 74 and the Vocational Technical Education Regulations, and that meets the definition of career and technical education contained in the Carl D. Perkins Career and Technical Education Improvement Act of 2006 P.L. 109-270 (Perkins IV). The Chapter 74 Vocational Technical Education Program Directory at http://www.doe.mass.edu/cte/programs/ lists the approved programs by district/school. In addition, individual 8School Profiles 9 on the Massachusetts Department of Elementary and Secondary Education website http://profiles.doe.mass.edu/ lists Chapter 74-approved vocational technical education programs by district. Core Academic Subjects: The core academic subjects are those contained in Section 9101 of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act: English, Reading or Language Arts, Mathematics, Science, Foreign Languages, Civics and Government, Economics, Arts, History, and Geography. Core Indicators: These are indicators of performance under Perkins IV Title I. Refer to Part VI of this Manual for the definitions. Refer also to the applicable Massachusetts Perkins IV Accountability Massachusetts Perkins IV Manual Page 6 Workbook (Secondary) or (Postsecondary) for additional definitions pertaining to core indicators and accountability under Perkins IV Title I. Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color National Origin, Sex, and Handicap in Vocational Education Programs - 34 CFR, Part 100, Appendix B): These federal Regulations are applicable to career and technical education programs in school districts/public two-year colleges/consortia that receive federal funds. Massachusetts Perkins IV Public Two-Year College/Postsecondary Consortium Career and Technical Education Data Report : This is the annual data report that is required to be submitted to the Massachusetts Department of Elementary and Secondary Education by public two-year colleges and the Perkins Postsecondary /Consortium. Note that the Student Information Management System (SIMS) does not collect student-level data beyond grade 12, therefore this report is required. Non-Chapter 74 Career and Technical Education Program: In Massachusetts, a program that is not a Chapter 74-approved vocational technical education program, but does meet the definition of career and technical education contained in the Carl D. Perkins Career and Technical Education Improvement Act of 2006 P.L. 109-270 (Perkins IV) is a non-Chapter 74 career and technical education program. Nontraditional by Gender Career: The term nontraditional by gender career means a career for which individuals from one gender comprise less than 25 percent of the individuals employed in the career. Under Perkins IV, Massachusetts uses the lists of nontraditional careers produced by the National Alliance for Partnerships Equity (NAPE) and the Massachusetts Supplement to the NAPE Nontraditional by Gender Lists. The lists and supplement are available on the Massachusetts Department of Elementary and Secondary Education - Career/Vocational Technical Education website http://www.doe.mass.edu/cte/ntbg/. Performance Indicators: These are indicators of performance under Perkins IV Title II (Tech-Prep Education). Refer to Part XVII of this Manual for the definitions. Refer also to the Massachusetts Perkins IV Accountability Workbook (Tech-Prep) for additional definitions pertaining to performance indicators and accountability under Perkins IV Title II (Tech-Prep Education). Perkins IV Title I ( 8Career and Technical Education Assistance 9): Perkins IV Title I is the source of funds for Perkins allocation grants and other grants to improve career and technical education programs on the secondary and postsecondary levels. It is also the source of Perkins State leadership funds that are used to improve career and technical education programs in correctional agencies, support career/vocational technical education student organizations, especially with respect to increasing the participation of students who are members of special populations, and support activities and services to increase the enrollment and retention is programs that prepare students for careers nontraditional for their gender. Statewide professional development, technical assistance and data collection, and analysis are funded from Perkins IV Title I. Perkins IV Title II ( 8Tech-Prep Education 9 - Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage): Perkins IV Title II is the source of funds for the Secondary Postsecondary Career/Vocational Technical Education Linkage Initiative. Perkins I Title III ( 8General Provisions 9): Perkins IV Title III contains Federal and State administrative provisions. Perkins Performance Years: Perkins Performance Year 1 is 2007-2008 Perkins Performance Year 2 is 2008-2009 Perkins Performance Year 3 is 2009-2010 Perkins Performance Year 4 is 2010-2011 Massachusetts Perkins IV Manual Page 7 Perkins Performance Year 5 is 2011-2012 Perkins Performance Year 6 is 2012-2013 Postsecondary Career and Technical Education Program Concentrator: The term used to denote a career and technical education program participant who has earned 12 or more college credits. Postsecondary Career and Technical Education Program Participant : The term used to denote a student who has been formally admitted (matriculated) into a specific career and technical education program and is enrolled in at least one for-credit course for the fall semester. Registered Apprenticeship Program: A postsecondary program that is registered with the Massachusetts Division of Apprentice Training. Program of Study: The program of study under Perkins IV must include (1) both secondary and postsecondary elements, (2) coherent and rigorous content aligned with challenging academic standards and relevant career and technical content in a coordinated, non-duplicative progression of courses that align secondary education with postsecondary education to adequately prepare students to succeed in postsecondary education; and may include the opportunity for secondary education students to participate in dual or concurrent enrollment programs or other ways to acquire postsecondary education credits. Program of Study Grid: A Program of Study Grid is a career-planning tool that outlines the recommended courses, work- based learning, and other activities leading to a degree or certificate, including a certificate from a registered apprenticeship program. Refer to the Massachusetts Perkins IV Secondary Postsecondary Career/Vocational Technical Education Linkage Manual http://www.doe.mass.edu/cte/techprep/consortiummanual.pdf for a sample Program of Study Grid. Public Two-Year College: In Massachusetts, the fifteen community colleges, Benjamin Franklin Institute of Technology, and Quincy College are public two-year colleges. Secondary Career and Technical Education Program Concentrator: The term used to denote a student at the secondary level who was enrolled in a career and technical education program for two years. In Massachusetts, the Student Information Management System (SIMS) is used to capture data on concentrators on the secondary level. The students reported in SIMS as enrolled in a career and technical education program for two consecutive years are concentrators. Secondary Career and Technical Education Program Participant: The term used to denote a student at the secondary level who was enrolled for one year in any career and technical education program. In Massachusetts, the Student Information Management System (SIMS) is used to capture data on participants on the secondary level. The students reported in SIMS as enrolled in a career and technical education program in October and June of the same school year are participants. Secondary Postsecondary Career/Vocational Technical Education Linkage: Secondary postsecondary linkages means coordination of career and technical education programs between high schools, two and four-year colleges, and registered apprenticeship programs. It means more effectively and meaningfully illustrating to students (and parents/guardians) how inextricably secondary career and technical education (i.e., coursework and achievement) is tied to postsecondary career and technical education. Secondary postsecondary linkages are more likely to occur (and be understood and valued by students and parents/guardians) when secondary academic and technical teachers collaborate with school counselors and postsecondary and industry partners in establishing and promoting linkages. Such linkages go well beyond the development of articulation agreements and include but are not limited to: career exploration and planning activities as integral to students 9 secondary program of study so that students envision and prepare for the transition from high school Massachusetts Perkins IV Manual Page 8 using program of study grids as postsecondary planning and decision making tools that provide students, parent/guardians, and educators with a road map that clearly illustrates the connections/linkages while also highlighting options (i.e., careers that require registered apprenticeship programs versus an associates degree or a bachelors degree) secondary school counselor and teacher driven marketing and promotion (to students and parents/guardians) of the benefits of articulated credits including the time and cost savings of 2+2+2 college planning via joint admissions providing students enrolled in career and technical education programs with opportunity to enroll concurrently in secondary education and postsecondary education (dual credit courses) secondary and postsecondary teachers developing and enhancing curriculum together and team teaching working with postsecondary partners to collect and analyze data on the number of students from career and technical education programs who earn articulated credits and then planning interventions to improve outcomes SIMS (Student Information Management System): Student-level data collection system that allows the Massachusetts Department of Elementary and Secondary Education to collect and analyze more accurate and comprehensive information, to meet federal and state reporting requirements, and to inform policy and programmatic decisions. Note that the Career/Vocational Technical Education Graduate Follow-up Report is used to report graduate follow-up data on students because SIMS does not collect student-level data beyond grade 12. Special Populations - The special populations identified in Perkins IV Title I are: individual with a disability : The term 8individual with a disability 9 means an individual with any disability (as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102)). individual who is economically disadvantaged: The term ceconomically disadvantaged d means individuals from economically disadvantaged families, including foster children. The term is also applied to students enrolled in public two-year colleges and school districts who are the recipients of PELL grants. individual who is economically disadvantaged: The term ceconomically disadvantaged d means individuals from economically disadvantaged families, including foster children. The term is also applied to students enrolled in public two-year colleges and school districts who are the recipients of PELL grants. individual with limited English proficiency : The term 8individual with limited English proficiency 9 means a secondary school student, an adult, or an out-of-school youth, who has limited ability in speaking, reading, writing, or understanding the English language, and 4(A) whose native language is a language other than English; or (B) who lives in a family or community environment in which a language other than English is the dominant language. individual preparing for nontraditional field: The term 8individual preparing for nontraditional field 9 means a student preparing for an occupation or field of work in a nontraditional field. The term 8nontraditional field 9 means occupations or field of work, including careers in computer science, technology, and other current and emerging high skill occupations, for which individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or field of work. single parent: The term csingle parent d means an unmarried parent. The term csingle parent d includes single pregnant women. displaced homemaker: The term 8displaced homemaker 9 means an individual who 4 A)(i) has worked primarily without remuneration to care for a home and family, and for that reason has diminished marketable skills; (ii) has been dependent on the income of another family member but is no longer supported by that income; or (iii) is a parent whose youngest dependent child will become ineligible to receive assistance under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) not later than 2 years after the date on which the parent applies for assistance under such title; and (B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. Sufficient Size, Scope and Quality: Massachusetts Perkins IV Manual Page 9 Sufficient Size: the activities and services are appropriate in duration in order to achieve intended outcomes and produce measurable results Sufficient Scope: the activities and services are appropriate in depth and sequence in order to achieve intended outcomes and produce measurable results Sufficient Quality : the activities and services are selected and designed using the results of research, data analysis and evaluation, which provide evidence that the activities and services will achieve intended outcomes and produce measurable results. Technical Course: a course that provides individuals with occupational safety and health, and/or technical, and/or embedded academic , and/or e mployability , and/or management & entrepreneurship, and/or technological knowledge and skills required for a specific career or cluster of careers. Tech-Prep: an initiative that links secondary career and technical education to postsecondary career and technical education. The initiative has been renamed the Secondary Postsecondary Career/Vocational Technical Education Linkage Initiative. Vocational Technical Education Advisory Council to the Massachusetts Board of Elementary and Secondary Education : This Council is mandated by Massachusetts law (Chapter 15: Section 1G). The Council advises the Commissioner of Elementary and Secondary Education and the Board of Elementary and Secondary Education that includes to Commissioner of Higher Education for the purpose of enhancing efforts to improve public vocational technical education under Massachusetts General Law Chapter 74 and the Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Public Law 109-270). The Council meets at least four times per year per the schedule posted at http://www.doe.mass.edu/news/news.aspx?id=5010. The membership list is posted at http://www.doe.mass.edu/boe/sac/councils/vte.html. PART IV - PERKINS IV TITLE I - ALLOCATION COMPUTATIONS (Secondary and Postsecondary) Perkins IV Citations: Title I Section 131, Section 132 The formulas used for computing Perkins IV Title I allocations for school districts and public two-year are set forth in detail in Perkins IV Title I Section 131 (secondary) and Section 132 (postsecondary) and thus they are not reprinted in this Manual. Pursuant to Perkins IV Title I Section 112 (a), the Massachusetts Department of Elementary and Secondary Education distributes by formula allocations a minimum of 85 percent of Perkins IV Title I funds to school districts and public two-year colleges with programs that meet the definition of career and technical education contained in Perkins IV and that have Massachusetts Department of Elementary and Secondary Education - approved Perkins IV Local Plan. The funds must be used to improve career and technical education programs. Secondary Allocations Perkins IV Citation: Title I Section 131 Minimum Amount - Secondary In order to submit a Perkins IV Title I Local Plan and apply for a secondary allocation grant, a school district must have been computed by the Massachusetts Department of Elementary and Secondary Education for an allocation of at least $15,000. A school district that is computed for a secondary allocation of less than $15,000 may form or join a consortium with one or more school districts and join computed allocations to meet the $15,000 minimum. A waiver of the minimum may be granted by the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education if the school district is: (A) (i) is located in a rural, sparsely populated area; or (ii) is a public charter school operating secondary - level career and technical education programs; and (B) demonstrates that the school district is unable to enter into a consortium. The request Massachusetts Perkins IV Manual Page 10 for a waiver of the $15,000 minimum must be made in writing to the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education by April 15 for the following school year. Consortium Formation - Secondary As stated above, the request to form a consortium must be made in writing to the Administrator of the Office for Career/Vocational Technical Education by April 15 for the following school year. Perkins IV Title I funds provided to a consortium shall be used only for activities and services that are mutually beneficial to all members of the consortium. Funds shall not be provided to individual members of the consortium (as a 8pass-through 9) for purposes and programs benefiting one member of the consortium. The consortium shall develop a joint Perkins IV Title I Local Plan and single allocation grant application. Transfer of Allocation - Secondary A school district may transfer its allocation to another school district that provides program(s) that meet the Perkins IV Title I definition of career and technical education provided that the school district that would receive the allocation funds would provide career and technical education programs to the students from the school district that would provide the funds. For example, a school district that is not a member of a regional vocational technical school district, but sends its students to the regional vocational technical school district for career and technical education programs may propose to transfer its allocation to the regional vocational technical school district. School districts that wish to transfer funds to another district shall notify the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education by April 15 for the following school year. School districts that anticipate receiving transferred funds from another district shall notify the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education by April 15 for the following school year. The form (Schedule A) to be used for fund transfer is on the Massachusetts Department of Elementary and Secondary Education - Grants Information website http://finance1.doe.mass.edu/Grants/procedure/forms/b.doc . Charter Schools - Secondary A charter school or any other school may request a review by the Massachusetts Department of Elementary and Secondary Education for the purpose of determining whether the school 9s programs meet the Perkins IV Title I definition of career and technical education. School administrators should contact the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education in writing by January 15th , if they wish to have their programs reviewed by the Massachusetts Department of Elementary and Secondary Education to determine if they meet the Perkins IV Title I definition of career and technical education for subsequent fiscal year allocation computations. The Massachusetts Career and Technical Education Program Checklist in the Appendices of this Manual would be used to determine whether the program(s) meet the Perkins IV Title I definition of career and technical education. Appeals Procedure Perkins IV Citation: Title I Section 131 (e) (3) Perkins IV Citation: Title I Section 131 (e) (3) states: cThe eligible agency shall establish an appeals procedure for resolution of any dispute arising between a local educational agency and an area career and technical education school or an educational service agency with respect to the allocation procedures described in this section, including the decision of a local educational agency to leave a consortium or terminate a cooperative arrangement. d Massachusetts Perkins IV Manual Page 11 The appeals procedure established by the Massachusetts Department of Elementary and Secondary Education pursuant to Perkins IV Title I Section 131 (e) (3) is as follows: Massachusetts Perkins IV Manual Page 12 Level 1 Review The superintendent of a school district may request a review of any dispute arising between a school district and a regional vocational technical school district with respect to the allocation procedures in Perkins IV Title I Section 131 (e) (3) including the decision by a school district to leave a consortium by sending a letter giving the details of the dispute to the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education within 30 days of receipt of the computed allocation amount. A letter to the school district with the results of the Level 1 Review will be issued within 30 days. Level 2 Appeal The superintendent of a school district may appeal the findings of the Level 1 Review within 60 days of receipt of the results of the Level 1 Review. A letter requesting an appeal hearing must be sent to the Commissioner of Elementary and Secondary Education, Massachusetts Department of Elementary and Secondary Education. The request must include a statement of the issues being appealed alleging a violation of state or federal law, regulations or guidelines governing Perkins IV, including an itemization of the matters of fact and law upon which the applicant bases the appeal; copies of all documents, correspondence, data, exhibits and other information which the school district intends to introduce at the hearing to support the school district 9s position; a list of witnesses whose testimony will be introduced. The hearing, conducted by a hearing officer designated by the Commissioner, takes place within thirty days and with at least seven calendar days notice to the school district. The hearing officer will issue a written decision of the appeal, no later than ten calendar days after the hearing. Reserve Funds Perkins IV Citation: Title I Section 112 (c) Pursuant to Perkins IV Title I Section 112 (c) the Massachusetts Department of Elementary and Secondary Education reserves a portion of the Perkins IV Title I funds that are available for distribution. (allocation) for grants to school districts in: (1) rural areas; (2) areas with high percentages of career and technical education students; and (3) areas with high numbers of career and technical education students Postsecondary Allocations Perkins IV Citation: Title I Section 132 Minimum Amount - Postsecondary In order to submit a Perkins IV Title I Local Plan and apply for a postsecondary allocation grant, a public two-year college or school district must have been computed by the Massachusetts Department of Elementary and Secondary Education for an allocation of at least $50,000. A public two-year college or school district that is computed for a postsecondary allocation of less than $50,000 may form or join a consortium with one or more public two-year colleges and/or school districts and join computed allocations to meet the minimum. A waiver of the minimum may be granted by the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education only if the college or school district is located in a rural, sparsely populated area. The request for a waiver of the $50,000 minimum must be made in writing to the Administrator of the Office for Career/Vocational Technical Education in the Massachusetts Department of Elementary and Secondary Education by April 15 for the following school/college year. Consortium Formation - Postsecondary As stated above, the request to form a consortium must be made in writing to the Administrator of the Office for Career/Vocational Technical Education by April 15 for the following school/college year. Perkins IV Title I funds provided to a consortium shall be used only for activities and services that are mutually beneficial to all members of the consortium. Funds may not be provided to individual members Massachusetts Perkins IV Manual Page 13 of the consortium (as a 8pass-through 9) for purposes and programs benefiting one member of the consortium. The consortium shall develop a joint Perkins IV Title I Local Plan and single grant application. PART V - PERKINS IV TITLE I - LOCAL PLANS and ALLOCATION GRANTS (Secondary and Postsecondary) Perkins IV Citations: Title I Section 134 In response to a Request for Proposals (RFP)* posted on the Massachusetts Department of Elementary and Secondary Education - Grants Information website http://finance1.doe.mass.edu/Grants/ under 8Entitlement/Allocation Requests for Proposals 9 a school district, public two-year college, or consortium desiring Perkins IV Title I allocation funds shall submit a Perkins IV Title I Local Plan to the Massachusetts Department of Elementary and Secondary Education. The RFP provides specific information on each grant program, including but not limited to eligibility, purpose, priorities, available funding, grant duration, due date, Massachusetts Department of Elementary and Secondary Education contact person, submission, and required forms. Many school districts and public two-year colleges and a small number of consortia submitted Perkins IV Title I One-Year Transitional Local Plans at the beginning of Perkins IV and then submitted Perkins IV Title I Five-Year Local Plans. The required elements of each Plan are contained in Perkins IV Title I Section 134. School districts, public two-year colleges, consortia with Perkins IV Title I Local Plans annually submit a Standard Contract Form and Application for Program Grants (grant application) to the Massachusetts Department of Elementary and Secondary Education in response to the Request for Proposals (RFP). The Standard Contract Form and Application for Program Grants is the document used for submitting the budget for the individual grant. The RFP includes a link to the Standard Contract Form and Application for Program Grants. Note that for allocation grants to school districts for local plan allocation grants on the secondary level a workbook in EXCEL based on the Standard Contract Form and Application for Program Grants is required. The workbook in EXCEL is submitted by school districts through the Massachusetts Department of Elementary and Secondary Education Security Portal. For public two-year colleges, the Standard Contract Form and Application for Program Grants is a paper document that is submitted by email and regular mail according to the instructions in the RFP. * The RFP for Perkins secondary allocation grants is titled 8Perkins Secondary Allocation Grant 9 and has the Fund Code 400, and the RFP for Perkins postsecondary allocation grants is titled 8Perkins Postsecondary Allocation Grant 9 and has the Fund Code 401. The Massachusetts Department of Elementary and Secondary Education reviews Perkins IV Title I Local Plans and associated grant applications (Standard Contract Form and Application for Program Grants) for compliance prior to issuing grant awards. School districts, public two-year colleges, and consortia with Perkins IV Title I Local Plans must submit amendments to Local Plans and grant applications as applicable, local improvement plans as required, an Annual Perkins Report on local improvement plans, enrollment and accountability data, and set core indicator performance levels with the Massachusetts Department of Elementary and Secondary Education. School districts, public two-year colleges, and consortia with Perkins IV Title I Local Plans are provided technical assistance and monitoring by the Massachusetts Department of Elementary and Secondary Education. Legal Claim of Expenses under Perkins IV Grants: Each RFP includes a statement to the effect that expenses can only be charged to the grant only from the date of final Massachusetts Department of Elementary and Secondary Education approval of the Standard Contract Form and Application for Program Grants. Massachusetts Perkins IV Manual Page 14 Example: cStandard Contract Form and Application for Program Grants submitted or approved after September 1, 2010 can legally claim expenses to the grant only from the date of final Massachusetts Department of Elementary and Secondary Education approval. d Consequences of Failing to File Information and Data Regarding Perkins IV Title I Local Plans on Time Failure to file the Perkins IV Five-Year Local Plan, Annual Perkins Report, Standard Contract Form and Application for Program Grants, enrollment and accountability data, and set core indicator performance levels with the Massachusetts Department of Elementary and Secondary Education (or corrected/revised Plans, supplementary materials or application) by the due date(s) may result in the school district, public two-year college, or consortium not receiving Perkins IV Tile I allocation funds. School districts, public two-year colleges, consortia can legally claim expenses to a grant only from the date of final Massachusetts Department of Elementary and Secondary Education approval of the Standard Contract Form and Application for Program Grants. Uses of Perkins IV Allocation Grant Funds NOTE: The United States Department of Education requires that the combined expenditures proposed for both indirect and direct administrative costs in a Perkins allocation grant when taken together not exceed 5% of the total grant amount. The administrative cost categories ( functions that should be considered as a direct administrative cost in calculating the 5% ceiling) are: Developing the Local Plan. Supervising * Local Plan activities. Supervising * Perkins-funded staff. Assuring compliance with applicable Federal laws. Supporting and developing local data systems for Perkins. (This does not include data collection and analysis.) * Supervision as defined in Merriam-Webster Online Dictionary = ca critical watching and directing (as of activities or a course of action). d Nine (9) Required Uses of Perkins IV Allocation Grant Funds: Perkins IV Citation: Title I Section 135 Perkins IV allocation grant funds shall be used to improve career and technical education programs. Perkins IV allocation grant funds must supplement, and not supplant local/state funds. Perkins IV requires that school districts/public two-year colleges/consortia use Perkins IV allocation grant funds, or other funds for the following nine uses upon approval from the Massachusetts Department of Elementary and Secondary Education. If funds other than Perkins IV are utilized for the uses, the school district/ public two-year college/consortia must be able to document the funds to the satisfaction of the Massachusetts Department of Elementary and Secondary Education. Perkins IV Title I states in Section 135 under cLocal Uses of Funds d the following: (a) GENERAL AUTHORITY. 4Each eligible recipient that receives funds under this part shall use such funds to improve career and technical education programs. (b) REQUIREMENTS FOR USES OF FUNDS. 4Funds made available to eligible recipients under this part shall be used to support career and technical education programs that 4 (1) strengthen the academic and career and technical skills of students participating in career and technical education programs, by strengthening the academic and career and technical education components of such programs through the integration of academics with career and technical education programs through a coherent sequence of courses, such as career and technical programs of study described in section 122(c) (1) (A), to ensure learning in 4 (A) the core academic subjects (as defined in section 9101 of the Elementary and Secondary Education Act of 1965); and (B) career and technical education subjects; Massachusetts Perkins IV Manual Page 15 (2) link career and technical education at the secondary level and career and technical education at the postsecondary level, including by offering the relevant elements of not less than 1 career and technical program of study described in section 122(c)(1)(A); (3) provide students with strong experience in and understanding of all aspects of an industry, which may include work-based learning experiences; (4) develop, improve, or expand the use of technology in career and technical education, which may include 4 (A) training of career and technical education teachers, faculty, and administrators to use technology, which may include distance learning; (B) providing career and technical education students with the academic and career and technical skills (including the mathematics and science knowledge that provides a strong basis for such skills) that lead to entry into the technology fields; or (C) encouraging schools to collaborate with technology industries to offer voluntary internships and mentoring programs, including programs that improve the mathematics and science knowledge of students; (5) provide professional development programs that are consistent with section 122 to secondary and postsecondary teachers, faculty, administrators, and career guidance and academic counselors who are involved in integrated career and technical education programs, including 4 (A) in-service and pre-service training on 4S. 250 453 (i) effective integration and use of challenging academic and career and technical education provided jointly with academic teachers to the extent practicable; (ii) effective teaching skills based on research that includes promising practices; (iii) effective practices to improve parental and community involvement; and (iv) effective use of scientifically based research and data to improve instruction; (B) support of education programs for teachers of career and technical education in public schools and other public school personnel who are involved in the direct delivery of educational services to career and technical education students, to ensure that such teachers and personnel stay current with all aspects of an industry; (C) internship programs that provide relevant business experience; and (D) programs designed to train teachers specifically in the effective use and application of technology to improve instruction; (6) develop and implement evaluations of the career and technical education programs carried out with funds under this title, including an assessment of how the needs of special populations are being met; (7) initiate, improve, expand, and modernize quality career and technical education programs, including relevant technology; (8) provide services and activities that are of sufficient size, scope, and quality to be effective; and (9) provide activities to prepare special populations, including single parents and displaced homemakers who are enrolled in career and technical education programs, for high skill, high wage, or high demand occupations that will lead to self-sufficiency. Twenty (20) Permissive Uses of Perkins Allocation Grant Funds: Perkins IV Citation: Title I Section 135 After the nine (9) required uses are appropriately addressed, Perkins allocation grant funds may be used for the following upon approval from the Massachusetts Department of Elementary and Secondary Education: Perkins IV Title I states in Section 135 under cLocal Uses of Funds d the following: (c) PERMISSIVE. 4Funds made available to an eligible recipient under this title may be used 4 (1) to involve parents, businesses, and labor organizations as appropriate, in the design, implementation, and evaluation of career and technical education programs authorized under this title, including establishing effective programs and procedures to enable informed and effective participation in such programs; Massachusetts Perkins IV Manual Page 16 (2) to provide career guidance and academic counseling, which may include information described in section 118, for students participating in career and technical education programs, that 4 (A) improves graduation rates and provides information on postsecondary and career options, including baccalaureate degree programs, for secondary students, which activities may include the use of graduation and career plans; and (B) provides assistance for postsecondary students, including for adult students who are changing careers or updating skills; (3) for local education and business (including small business) partnerships, including for 4S. 250 454 (A) work-related experiences for students, such as internships, cooperative education, school-based enterprises, entrepreneurship, and job shadowing that are related to career and technical education programs; (B) adjunct faculty arrangements for qualified industry professionals; and (C) industry experience for teachers and faculty; (4) to provide programs for special populations; (5) to assist career and technical student organizations; (6) for mentoring and support services; (7) for leasing, purchasing, upgrading or adapting equipment, including instructional aids and publications (including support for library resources) designed to strengthen and support academic and technical skill achievement; (8) for teacher preparation programs that address the integration of academic and career and technical education and that assist individuals who are interested in becoming career and technical education teachers and faculty, including individuals with experience in business and industry; (9) to develop and expand postsecondary program offerings at times and in formats that are accessible for students, including working students, including through the use of distance education; (10) to develop initiatives that facilitate the transition of sub-baccalaureate career and technical education students into baccalaureate degree programs, including 4 (A) articulation agreements between sub-baccalaureate degree granting career and technical education postsecondary educational institutions and baccalaureate degree granting postsecondary educational institutions; (B) postsecondary dual and concurrent enrollment programs; (C) academic and financial aid counseling for sub-baccalaureate career and technical education students that informs the students of the opportunities for pursuing a baccalaureate degree and advises the students on how to meet any transfer requirements; and (D) other initiatives 4 (i) to encourage the pursuit of a baccalaureate degree; and (ii) to overcome barriers to enrollment in and completion of baccalaureate degree programs, including geographic and other barriers affecting rural students and special populations; (11) to provide activities to support entrepreneurship education and training; (12) for improving or developing new career and technical education courses, including the development of new proposed career and technical programs of study for consideration by the eligible agency and courses that prepare individuals academically and technically for high skill, high wage, or high demand occupations and dual or concurrent enrollment opportunities by which career and technical education students at the secondary level could obtain postsecondary credit to count towards an associate or baccalaureate degree; (13) to develop and support small, personalized career-themed learning communities; S. 250 455 (14) to provide support for family and consumer sciences programs; (15) to provide career and technical education programs for adults and school dropouts to complete the secondary school education, or upgrade the technical skills, of the adults and school dropouts; (16) to provide assistance to individuals who have participated in services and activities under this Act in continuing their education or training or finding an appropriate job, such as through referral to the system established under section 121 of Public Law 105 3220 (29 U.S.C. 2801 et seq.); (17) to support training and activities (such as mentoring and outreach) in nontraditional fields; Massachusetts Perkins IV Manual Page 17 (18) to provide support for training programs in automotive technologies; (19) to pool a portion of such funds with a portion of funds available to not less than 1 other eligible recipient for innovative initiatives, which may include 4 (A) improving the initial preparation and professional development of career and technical education teachers, faculty, administrators, and counselors; (B) establishing, enhancing, or supporting systems for 4 (i) accountability data collection under this Act; or (ii) reporting data under this Act; (C) implementing career and technical programs of study described in section 122(c) (1) (A); or (D) implementing technical assessments; and (20) to support other career and technical education activities that are consistent with the purpose of this Act. Unallowable Uses of Perkins IV Allocation Grant Funds: All proposed expenditures of Perkins IV allocation grant funds must detailed in the Perkins IV Local Plan/Programmatic Amendment and applicable Standard Contract Form and Application for Program Grants/Amendment, and be approved by the Massachusetts Department of Elementary and Secondary Education prior to implementation. The following list includes, but is not limited to, expenditures that would not be approved. School district, public two-year college, consortium staff are advised to discuss questions related to expenditures with their liaison in the Massachusetts Department of Elementary and Secondary Education - Office for Career/Vocational Technical Education as there are additional expenditures prohibited by federal or state law, regulation or policy. indirect and direct administrative costs when taken together exceeding 5%. any expenditure that would supplant local/state funds any expenditure that is not related to improvement of career and technical education programs or improvement of the outcomes for students enrolled any expenditure for professional development that does not meet the criteria set forth in Section XIII of this Manual. One-day or short-term workshops or conferences without follow-up activities and/or deliverables are not fundable with Perkins IV allocation funds. any expenditure that would be unnecessary any expenditure that would be an unreasonable dollar amount - an expenditure would be reasonable if, in its nature and amount, it does not exceed that which would be incurred by a reasonable person under the circumstances prevailing at the time the decision was made to propose the expenditure any expenditure for college course tuition required for teacher licensure any expenditure for entertainment including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) purchase/lease of automobiles school construction any expenditure for promotional items and memorabilia, including jackets, models, gifts, and souvenirs, etc. remedial courses the support of career/vocational technical student organizations shall not include: - lodging, feeding, conveying, or furnishing transportation to conventions; - purchase of supplies, jackets, and other effects for students' personal ownership; - cost of non-instructional activities such as athletic, social, or recreational events; - printing and disseminating non-instructional newsletters; - purchase of awards for recognition of students, advisors, and other individuals; or - payment of individual student membership dues. any expenditure prohibited by federal or state law, regulation or policy Massachusetts Perkins IV Manual Page 18 Expenditures Frequently Reviewed Regarding Perkins Allocation Grant Funds: All expenditures of Perkins IV allocation grant funds must be detailed in the Perkins IV Local Plan/Programmatic Amendment and applicable Standard Contract Form and Application for Program Grants/Amendment, and be approved by the Massachusetts Department of Elementary and Secondary Education prior to implementation. The following list includes, but is not limited to, expenditures for which the Massachusetts Department of Elementary and Secondary Education receives the most questions. School district/public two-year college/consortium staff are advised to discuss questions related to expenditures with their liaison in the Massachusetts Department of Elementary and Secondary Education - Office for Career/Vocational Technical Education. Food may be an allowable expenditure under Perkins IV allocation grants for professi

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