46th Annual MSU Holiday Arts and Crafts Show 2009 TERMS AND CONDITIONS PLEASE READ THIS CAREFULLY!! Information changes from show to show, and current applicants are responsible for all current information enclosed. IMPORTANT INFORMATION: " Only completed applications are reviewed in the selection process.
A complete application includes the appropriate application forms, 4 photos 3 including one of you making your items, one of your booth set-up, and two photos of the items you wish to sell, and payment must be received in full. " Booth numbers may change each year. You must use current maps and materials for show information.
" Applications are numbered and time stamped as they are received. This time stamp determines the order in which booth spaces are assigned, but has no bearing on who will be selected for the show. We strongly recommend using our online application system to ensure your application reaches us quickly.
" All applicants must electronically submit at least 4 photos, including at least one of your booth, one of you in your work area creating your items, and two of the items you wish to sell. " All online applications are payable by Electronic Check (ACH) or Credit Card. The fee of ... more. less.
$240 per booth is due upon applying and already includes a $10 non-refundable application fee per booth.<br><br> If you are NOT selected to be in show, you will receive a refund of $230 per booth. " Checks and money orders mailed with a paper application should be made payable to Michigan State University. Please note: If you pay by check or money order, MSU policy requires 4-6 weeks before any applicable refunds will be processed.<br><br> A Tax ID number may be required for all refunds. " This show utilizes a selection process as an attempt to eliminate commercial/buy-sell products and to provide the show with the best quality and variety. All applications received by Friday, August 14, 2009 will be included in the first-round selection process.<br><br> " Attention returning Artists! If you participated in the 2008 Holiday Arts and Crafts Show and would like to return to your 2008 booth space, please indicate that in the 1 st booth preference blank. Please also indicate other preferences in the event that the 2008 space is no longer available.<br><br> NOTE: Applications must be received by Midnight, August 14 to qualify to return to the same booth. " On the application, please select the category or categories that best represent your wares. " Please list your business name.<br><br> If you want your name listed in the program instead of your business, write your name on the designated "Business Name" line. Please note: Any applicable refunds will be issued to the name listed in the Business Name line. SHOW INFORMATION : The show will be held on Saturday, December 5, 2009 and Sunday, December 6, 2009.<br><br> It will be open to the public on Saturday from 9 a.m. - 5 p.m. and Sunday from 10 a.m.<br><br> - 4 p.m. Load-in will begin at 6:30 p.m. on Friday, December 4, 2009 and resume at 6:00 a.m.<br><br> Saturday and 8:30 a.m. on Sunday. If you are not present by 8:00am on Saturday, December 5 th , and you have not informed UAB of a problem, your space may be reassigned.<br><br> If two exhibitors would like to be placed next to each other (space permitting), make a note of that in the comments section, and include the other artist 9s Patron ID number. Both artists MUST submit an application! Please note that the map IS NOT drawn to scale.<br><br> All booths are only guaranteed a front opening space. All display spaces are 8 9 long x 5 9 deep. Each booth space is equipped with two chairs.<br><br> In addition, you may request a 6 9 table or 8 9 rectangle table for your booth 3 table requests will be granted on a first-come, first-served basis while supplies last. You may also request an electrical outlet on your application. Outlets are NOT guaranteed.<br><br> Please review the show map for the locations of available outlets and prioritize your booth preferences accordingly. Only one electrical outlet is available per select booths. Applications will be dated and time stamped as they are received.<br><br> Booth spaces are assigned based on this information. You will be notified via email of your acceptance to the show by Friday, September 4, 2009. Please contact us if you have not received notification by Friday, September 11, 2009.<br><br> We will also have a waiting list. In order to be placed on the waiting list you must complete a show application. PAYMENT : We will accept electronic checks (ACH), or an online credit card payment.<br><br> If you wish to pay by check, please mail a check with your application to: University Activities Board MSU 322 MSU Union East Lansing, MI 48824 . Due to University policy all payment and checks must be immediately deposited when received in our office regardless of admittance into the show. REFUNDS : There will be no full refunds once you are accepted to the show.<br><br> For cancellations made on or before Friday, October 30, 2009, a $40 processing fee and a $10 application fee will be deducted from all refunds. NO REFUNDS WILL BE GIVEN AFTER Friday, October 30, 2009. You can cancel from the waiting list at any point and receive a $230 refund.<br><br> If you are placed on the waiting list and do not receive a booth in the show, you will receive a $230 refund approximately 4-6 weeks following the show. If you are not accepted into the show you will receive a $230 refund check approximately 4-6 weeks from the date of your letter. SECURITY : MSU will offer overnight security both Friday and Saturday nights.<br><br> A $20 charge has been included in the booth cost to account for DPPS (Department of Police and Public Safety) student employees. You may leave your booth intact overnight. MERCHANDISE MAY BE LEFT OVERNIGHT AT YOUR OWN RISK.<br><br> MSU is not responsible for any damages or losses that may occur during these 3 days. FOOD POLICY : All sales at the MSU Arts & Crafts Shows are limited to non-food type products. The University's Physician's Office has requested that all food products be eliminated from the MSU Arts & Crafts Shows due to risk factors that may cause food-borne illness to customers.<br><br> COMMERCIAL PRODUCTS : Only hand-constructed wares are to be sold. No commercial products are permitted. The registered exhibitor must have constructed a majority of each item.<br><br> The show staff will investigate questionable wares; if they are found to be commercial items, you will be asked to remove those items found in violation and/or removed from the show with NO REFUND. If show staff are unable to determine the authenticity of items during the show, a letter will be mailed to the exhibitor after the show asking for further information regarding the items and photos of the items being made. If you are unsure as to the status of your wares, it is your responsibility to contact the show coordinators prior to the show.<br><br> MSU MERCHANDISE The trademarks of Michigan State University are the exclusive property of the Michigan State University Board of Trustees, in accordance with the trademark and service mark registrations filed with the U.S. Patent and Trademark Office and/or the state of Michigan. The University reserves ownership of any trademark, service mark, logo, insignia, seal, design, or other symbol or device associated with or referring to Michigan State University.<br><br> If you wish to sell merchandise bearing the trademarks of the university, you will need to secure a limited license from the University Licensing Programs office by contacting the office at 517.355.3434, or via email at email@example.com . You will be required to present your license to university officials upon their request. Failure to obtain a license may result in the removal of any infringing items from your booth.<br><br> CULTURAL SENSITIVITY : Michigan State University, through its Diversity Policy, has expressed its commitment to the elimination of racism and discrimination on the basis of race, color, sex, religion, creed, national origin, political persuasion, sexual orientation, marital status, handicap or age. As an integral part of the University, the University Activities Board supports this policy of non-discrimination. UAB believes the policy is relevant to the Arts & Crafts Show by nature of diversity of items displayed and persons participating in the show.<br><br> Accordingly, we ask that all items displayed at the show be sensitive to all members of society. This would include the avoidance of words, images, and situations that suggest all or most members of a particular group are the same. FOOD SERVICE : The MSU Union will provide concession food service at the show.<br><br> Due to University policy, no exhibitor may produce food items or drinks for public consumption. If you have any questions about this policy, please contact us for clarification. ADVERTISING : Advertising for the show will occur in The Lansing State Journal and various online/print festival publications.<br><br> In addition, TV and radio stations will be notified via multiple press releases and hundreds of posters will be displayed throughout the Greater Lansing area. The show is also advertised on a digital billboard in East Lansing, our website, as well as sent to our list-serv with over 9,000 subscribers. OTHER INFORMATION : " Please note that the enclosed Arts & Crafts map is NOT drawn exactly to scale.<br><br> The layout and configuration of spaces changes from year to year. The map is updated yearly to provide you with the most up-to-date layout of booth spaces, however changes may occur that we are not aware of until show set-up. We do not guarantee your booth will be in the exact layout as indicated on the map, but we do guarantee you an 8 9 x 5 9 space.<br><br> " The show reserves the right to relocate booths at its own discretion. UAB will attempt to limit relocations, however if the need arises your cooperation is appreciated. " The Michigan State University Fire Marshall has mandated that no flames of any kind are permitted.<br><br> " MSU may require a State of Michigan sales tax number this number for any applicable refunds. Each applicant may obtain one from Michigan Department of Treasury. " Please indicate your choice of booth sites.<br><br> A map is provided for your use. Please do not select the same number you had last year as the numbers may have changed. UAB will do everything they can to place you in or near your preferred booths, however, due to the large number of applicants, cannot guarantee you will receive your preferred booths.<br><br> " Exhibitors are not allowed to resell their booths at any time. MSU reserves the right to reassign the booth spaces to our waiting list. Any indication of a resold booth will result in permanent termination from future MSU Arts & Crafts Shows.<br><br> " 4 th floor storage is available upon request (first-come, first-served basis while space available). BY COMPLETING A SHOW APPLICATION, YOU ARE SIGNIFYING THAT YOU HAVE READ THE INFORMATION AND WILL ADHERE TO ALL THE RULES AND POLICIES HEREIN. While filling out the online application have the following handy: " Your Patron ID Number (Please call 517-355-3354 if you have forgotten your PATRON ID number).<br><br> " At least four (4) photos of your items, including one of your booth, one of you in your work area making your items, and two of your items). Digital photos should be in .jpg format. " Payment information ($240 per 8 9 x 5 9 booth space) " If you wish to be placed next to another artist in the show, their name and Patron ID.<br><br> 322 MSU Union East Lansing, MI 48824 firstname.lastname@example.org (517) 355-3354 2009 MSU HOLIDAY ARTS & CRAFTS SHOW BOOTH APPLICATION FORM Please use blue or black ink, and print clearly Patron ID#______________ " If you do not have an ID#, leave this line blank and one will be assigned to you. " Please call 517-355-3354 for assistance in looking up your patron ID. Name: ___________________________________________________ Address: ___________________________________________________ Street _____________________ ________ ______________ City State Zip Code Primary Contact # (_____)______________ Secondary Contact # (_____)______________ Email Address: ____________________________ Website ___________________________________________ Business Name (as you would like it to appear in the program ) _________________________________________________ In the event that a customer contacts the University Activities Office looking for your information, would you like us to suppl y them with your contact information?<br><br> YES NO Which information can we give out?: Name Address Phone E-mail website Please circle ONE category that best represents your wares (the show program may be listed by category): Basketry Candles Ceramics Clothing Drawings Fibers Floral Furniture Glass Jewelry Metals Painting Photography Printmaking/Graphics Pottery Sculpture Soaps/Aromatherapy Seasonal Décor Wood Other (be specific)___________________________________________________________________________ What do you plan to exhibit and sell? Please list all items . Note: Wares not listed may be removed from the show.<br><br> __________________________________________________________________________________________________________ ___________________________________________________________________________________________________ On the following line, please provide a description of your wares ( in 5 words or less ) as you would like it to appear in the Show Directory. The show staff reserves the right to edit/shorten the description to fit in our program. ____________________________________________________________________________________________________ Are you bringing a framed structure for your booth?<br><br> Yes ___ No ___ If yes , describe and provide dimensions. (No larger than 8 9X 5 9) _________________________________________________________________________________ TABLE & ELECTRICAL REQUEST: Tables and electrical outlets are NOT guaranteed. These requests will be assigned on a first-come, first served basis.<br><br> No mor e than one table and one electrical outlet is available per booth where available. 8 foot table 6 foot table no table electrical outlet ( marked on the map - one plug per booth). List your State of Michigan sales tax number: ______________________________________ This number may be required for any refunds from Michigan State University.<br><br> If you do not have one, you must contact the Michigan State Department of Treasury to obtain one. *Note 3 refunds take 4-6 weeks for processing. FOR OFFICE USE ONLY Date Rec 9d:___/___/___ Booth(s) # _____ /____ Paid Amt $__________ Ck/MO #: ___________ Amt Due: $ _________ Double Single Uploaded:___/____/___ Staff Initials:__________ Notes: _______________ _____________________ _____________________ Did you participate in the 2008 Holiday Arts and Crafts Show: YES, booth # _______ NO If yes, would you like to remain in the same booth for the 2009 show?<br><br> YES NO Not applicable to me Refer to the enclosed map & list 10 booth preferences below. Be sure to cover at least three areas. Once exhibitors are select ed, booths will be assigned based on previous show attendance, and in the order applications were received.<br><br> If you request to retur n to the same booth as 2008, list your previous year 9s booth only. 1)_______ 2)_______ 3)_______4)_______ 5)_______6)_______ 7)_______ 8)_______9)_______ 10) _______ The undersigned applicant hereby releases and agrees to hold harmless Michigan State University from any damage to or loss of undersigned 9s property or any personal injury, which he/she or helpers may sustain while participating in the Michigan State University, University Activities Board Arts and Crafts Show. Further, I agree to abide by all policies, rules and regulations for participation as listed in this application and in future mailing packets as established by the University Activities Board and Michigan State University.<br><br> I understand that failure to follow t hese regulations may result in expulsion from this year 9s and all future shows and mailing lists. Michigan State University and the UAB do not carry insurance to cover your personal property or injuries resulting from your participation in the Arts and Crafts Show. As an independent contractor you are advised to obtain your own insurance.<br><br> I understand that by signing and mailing this application, I am responsible for the rules and regulations outlined herein, an d agree to comply with all rules and regulations outlined in this packet of information. Signature: _______________________________________________________________________________ *NO ONE OTHER THAT THE APPLICANT LISTED ABOVE IS TO SEND YOUR PERSONALIZED APPLICATION WITH YOUR PATRON ID. I am applying for: A SINGLE BOOTH ($240) A DOUBLE BOOTH ($480) Number of booths: ___________ x $240 = $_____________ total amount due Total Amount Enclosed: $___________ Please mail application & booth fee to (checks payable to Michigan State University): UAB Holiday Arts & Crafts Show 322 MSU Union East Lansing, MI 48824 Comments: __________________________________________________________________________________________________________ ____________________________________________________________________________________________________ A staff member will upload this application into the online system upon receipt.<br><br> You can access your application and make chan ges to your account online at www.uabevents.com . You will need your patron ID and email address to view your application. If an email address was not provided, use email@example.com Please contact our office if you have any further questions or need assistance with your application 322 MSU Union East Lansing, MI 48824 517-355-3354 firstname.lastname@example.org<br><br>