page 1 S P A paving project has been completed which makes shopping more pleasant... The Manager's Perspective focuses on how the public also benefits from our efforts... Don't worry this winter about the possible loss of electricity.
Surplus has a variety of generators!... Help us spread the word about the Surplus Property Program... winter 1997 " volume 14, issue 1 Surplus Sense surplus property 2700 charles avenue, dunbar, wv 25064 In Other News...
s sss Preston County Sheltered Work- shop employees benefit from the equipment acquired through the West Virginia State Agency for Surplus Property. If you ask Richard Weekly what he has acquired from the West Virginia State Agency for Surplus Property (WVSASP), he may find it difficult to remember everything . Usually, he answers that ques- tion, by giving a tour of the Preston County Sheltered Workshop, Community Rehabilitation Program facility, which displays a wide va- riety of his surplus treasures.
Weekly, who serves as chief executive officer of the Reedsville, WV, facility, is proud of his bar- gains and does not hesitate to show them off. Examples of the surplus savings are found in nearly every department: § Media Department : furniture, heat sealers, paper cutters, exhuast fans, paper ... more. less.
taping machines, brooms, mops, jani- torial equipment; § Label Affixing Department: Air compressor, air line, lighting fix- tures, taping machines, wall lock- ers, janitorial equipment; § Wood Department: Tools, in- cluding radial arm saws, table saws, routers, drill presses, hand saws, hand drills, air nail, air compressor with air hose, light fixtures, emergency lights, a lathe; § Steel Shop Department: Tools, work tables, chairs, grinders, applet jacks, electrical panels, Continued on Page 3 smoke evacuation pump. § Outside Lot : Truck loading dock.<br><br> Are you beginning to get the idea that Weekly likes to save money? Throughout the facility, the director and his staff benefit from using surplus equipment, supplies, and other items donated by other sources. Although sav- ing money is important, Weekly Signs of Surplus Savings are Apparent Throughout Preston County Workshop PICTURE UNAVAILABLE page 2 S P No More Gr a v el...<br><br> Surplus Property Paves Over 20,000 Square Yards of Space West Virginia Paving Company transformed the gravel lot at WVSASP into thousands of square yards of pavement. If you haven't been to the West Virginia State Agency for Sur- plus Property (WVSASP) ware- house facility recently, perhaps you need to plan a trip soon. In November, a major project to enhance the outside area was completed.<br><br> Approximately 20,000 square yards of lot space was paved. "This was something that we have been trying to accom- plish for many, many years," according to Ken Frye, WVSASP Manager. The area paved, which is lo- cated in the rear portion of the facility, has been used to display heavy equipment, vehicles, and other weather-resistant property.<br><br> "This area has always been a problem for us. In the summer time, it was very difficult to con- trol the weeds that grew and it was swampy," Frye said. "We would park the equipment in that area and it would sink into the mud." Understandably, customers did not want to shop in this unpaved area; therefore, it simply hurt WVSASP's efforts to properly market this state and federal surplus property.<br><br> "Through revenues generated by selling state and federal prop- erty, we have essentially tried to save money in order to pay for this paving," Frye said. He pre- dicts that the paybacks will be substantial. "In addition to improving our marketing efforts, it will en- hance our ability to better serve our customers and save us money through lower maintenance costs," he said.<br><br> In the past, one full-time person was assigned responsibility for maintaining this area. Although WVSASP has spent many dollars over the years in gravel, this area was never satisfactory. WVSASP is pleased with the feedback already received by our customers.<br><br> "I think that our cus- tomers feel that it is a return on their tax money. Most of our customers feel that they are getting something back," Frye adds. With the pavement project complete, WVSASP can better display ve- hicles and other heavy equipment.<br><br> The project was targeted to accom- plish several factors, including enhanced marketing of the property and to maintain the property's condition. PICTURE UNAVAILABLE PICTURE UNAVAILABLE page 3 S P Defend Yourself Against the Winter Cold with a Variety of Surplus Generators CERTIFICATIONS AND AGREEMENTS (INCLUDING TERMS, CONDITIONS, RESERVATIONS AND RESTRICTIONS) (A) THE APPLICANT CERTIFIES THAT: (1) It is a public agency; or a nonprofit educational or public health institution or organization, exempt from taxation under Section 501 of the Internal Revenue Code of 1954; within the meaning of Section 203 (j) of the Federal Property and Administration Services Act of 1949, as amended, and the regulations of the Administrator of General Services. (2) If a public agency, the property is needed and will be used by the recipient for carrying out or promoting for the residents of a given political area one or more public purposes, or, if a nonprofit tax-exempt instiution or organization, the property is needed for and will be used by the sale or other distribution; or for permanent use outside the State, xcept with prior approval of the State Agency for Surplus Property.<br><br> (3) Funds are available to pay all costs and hcarges incident to donation. (4) This transaction shall be subject to the nondistribution regulations governing the donation of suprlus personal property issued under Title VI of the Civil Rights Act of 1964; Title VI, Section 606 of the Federal Property and Administrative Services Act of 1949, as amended, and Sectin 504 of the Vocational Rehabiliation Actof 1973, as amended. In each issue, a section of the Terms and Conditions will be highlighted for your reference.<br><br> Winter... a time for snow, cold, and, unfortunately, power out- ages. No reason to worry, though, since the West Virginia State Agency for Surplus Property (WVSASP) has a wide variety of generators currently available at their warehouse facility.<br><br> Whether you are needing elec- tric power to provide emergency communications or to operate a complete facility, such as a clinic, police department or fire depart- ment, WVSASP may be your best choice. The generators range from 2.5KW (2,500 watts) all the way up to 200KW (200,000 watts). Most of these generators are diesel powered and have very low hours.<br><br> Some are also trailer mounted, so that they may be used as mobile units. In addition to the generators, the Federal Surplus Property If at any time, from the date it receives the property through the period(s) of time the conditions imposed remain in effect, any of the property listed is no longer suitable, us- able, or further needed by the applicant for the purpose(s) for which acquired, the appli- cants shall promptly notify the State Agency for Surplus Property, and shall, as directed by the State Agency for Surplus Property, return the property to the State Agency for Surplus Property, release the property to another applicants or another State Agency for Surplus Property, a department or agency of the United States, sell or otherwise dis- pose of the property. Do You Know What You Signed...<br><br> in the Terms and Conditions of Sale? Preston County Workshop Continued on Page 3 stresses the importance of quality and safety. "I am confident that without the Surplus Property Program, we would not have succeeded and, secondly, would not enjoy the level of success that we currently enjoy," Weekly said.<br><br> "The availability of tools and ma- terials at a low price enables us to continue to provide the ser- vices of this workshop." Although Reedsville is a bit of a distance from Dunbar, Weekly confesses that he never goes to the Charleston area without taking time to visit WVSASP. Warehouse has other items appropriate for this time of the year. Boots, clothing and high pressure pumps may also be acquired by eligible organiza- tions during this winter season.<br><br> For additional information on available property, contact State Warehouse Supervisor Larry Danberry and Federal Warehouse Supervisor Danny Layton at 766- 2626. Generators are available in all sizes and shapes from the West Virginia State Agency for Surplus Property. PICTURE UNAVAILABLE page 4 S P High Mobility Multi-Purpose Vehicles Available at WVSASP Does your agency have a need for a "hummer"?<br><br> Perhaps, we should start with explaining what exactly is a hummer. The high mobility multi-purpose wheeled vehicle, commonly known as a "hummer" or "hummv" (pro- nounced hum-vee ), was originally placed into use in the federal gov- ernment in 1985. These vehicles replaced the old familiar jeep which had been widely used since World War II.<br><br> Now that we've clarified the defi- nition of a "hummer", you may wonder what your agency would do with one. The hummers have several advantages over the jeep. Let's take a closer look...<br><br> Æ hummers have an increased ground clearance. This increase was achieved by a redesign which eliminated straight ax- les; Æ hummers have a wider profile which decreases the likelihood of roll-over during sharp turns or negotiating rough terrain. Need a hummer ?<br><br> The West Virginia State Agency for Surplus Property has two hummers available through the Federal Surplus Property Program. T HE M ANAGER ' S P ERSPECTIVE K EN F RYE A big impact of the State Surplus Property Program is in the area of our public sales. Private citi- zens may visit our facility and place bids on items no longer needed within state government.<br><br> Our first goal is to market this property to our eligible organi- zations, such as public agen- cies and certain non-profit groups. However, if no interest from these organizations exists, WVSASP may offer state property to the public, who may purchase the property by either a sealed bid process or by general auction. Auctions are usually conducted Public Sales: Private Citizens Can Also Reap the Surplus Savings from WVSASP These improvements came with a price...the cost of a new hummer is approximately $50,000.<br><br> WVSASP currently has two models available: one four-door hard top and a two door soft top. Each model has less than 9,000 miles and appears to be in very good condition. For more details and price, contact WVSASP Ken Frye at (304) 766-2626.<br><br> monthly; however, due to inclem- ent weather, they may not be or- ganized during a winter month. Since the public does receive a direct benefit from our program, many of our customers have developed a sense of ownership of this agency. They often con- tribute ideas and make comments on how we can improve our op- eration.<br><br> Several years ago when we built a new state warehouse facility, we received immediate positive responses from our customers, the public and the eligible orga- nizations. For the first time in the history of this agency, they were able to shop in relative comfort, since the facility is now heated in the winter and well lit. There have been many im- provements made to our facility in recent months, including the new warehouse, a paving project, and security fencing.<br><br> Our cus- tomers know...and we most defi- nitely realize, that these accom- plishments could not have been made without our customers' support and encouragement. Let's continue to work together! PICTURE UNAVAILABLE page 5 S P Meet Katrina Hunter...<br><br> Match the Face with the Voice When you call the West Virginia State Agency for Surplus Property (WVSASP), you will be greeted by a friendly voice. That voice belongs to our new receptionist, Katrina Hunter. Beginning in mid-October, Katrina joined WVSASP to assist in answering the telephone and to serve as secretary to the manager.<br><br> "Although we have voice mail with our new telephone system, as a customer-oriented organization, I prefer that our customers receive a 'live' person when they call," said Ken Frye, WVSASP Manager. "Katrina is the first point of contact that our customers will reach when they call or visit the main office at WVSASP. It's always better when you recognize a face at the end of the telephone line." In addition to these duties, Katrina also assists in such areas as answering correspondence, filing, assisting with the sealed bid pro- cess, and distributing notices of award and rejection letters for public sales.<br><br> Join us in welcoming Katrina aboard! Do you want to hear about the West Virginia State Agency for Surplus Property? Ken Frye, WVSASP Manager, just can't stop talking about the benefits of the State and Federal Surplus Prop- erty Program.<br><br> Occasionally, Frye receives re- quests from organizations to speak about the program. From the best of his recollection, he has never refused an invitation. At the 1997 Fall Purchasing Conference in October, 1996, Frye spoke about the surplus property program and about property dis- posal within the state inventory program.<br><br> In November, he served as guest speaker at a confer- ence sponsored by the WV Rec- reation and Park Association, WV Therapeutic Association, and the WV Association of Health and Physical Education. "I enjoy talking to potential users of surplus property," Frye said. "It gives me an opportunity to explain how other organizations have benefited from our program and how many dollars they have saved by simply checking with us first when needing property." Frye said he is often surprised by the number of people that are unaware of the program.<br><br> "Although we produce our quarterly news- letter and other promotional lit- erature, I have found that what really works in promoting our program is word of mouth ," Frye adds. "Many of our newer cus- tomers have told us that they heard about the program from another customer who was ec- static about the quality and sav- ings they received from us. We never get tired of hearing from our satisfied customers." Where Have You Been?<br><br> In case you haven't visited the West Virginia State Agency for Surplus Property lately, you just don't know what you are missing! New and used property is avail- able at the state and federal warehouse facilities and in our showroom. Hours of operation are from 8:30 a.m.<br><br> to 4:30 p.m., Monday through Friday. For more infor- mation, call us today at 766-2626. WVSASP Manager Eager to Spread the Word About Surplus Savings Auction Notice Due to inclement weather, WVSASP will not conduct a pub- lic auction in January.<br><br> The next auction date has not been sched- uled. However, if you would like to be added to our mailing list for notification of public sales, con- tact Jennifer Lovejoy at 766-2626. Surplus Sense newsletter is published quarterly by the West Virginia State Agency for Surplus Property and distri- buted to all active customers.<br><br> Cecil Underwood Cecil Underwood Cecil Underwood Cecil Underwood Cecil Underwood Governor State of West Virginia David Tincher David Tincher David Tincher David Tincher David Tincher Director Administrative Services Section Purchasing Division Ken Frye Ken Frye Ken Frye Ken Frye Ken Frye Manager WV State Agency for Surplus Property Diane Holley Diane Holley Diane Holley Diane Holley Diane Holley Editor (304) 558-0661 (304) 558-0661 (304) 558-0661 (304) 558-0661 (304) 558-0661 PICTURE UNAVAILABLE page 6 S P PLYMOUTH STATION WAGON Two Available Item #31734 $700 Each Federal Property JON BOAT Item #32972 12 Ft. $250 Federal Property SHELTER Item #33048 $500 Federal Property TRAILER Item #32760 3/4 Ton Capacity $150 Federal Property SMALL REFRIGERATOR Item #33108 Six Available $50 Each Federal Property GASOLINE LANTERN SET Four Available $50 Each Federal Property SMALL PUMP UNIT Item #31256 Five Available $75 Each Federal Property OFFICE EQUIPMENT Desks, Chairs, and Tables Variety of Selection Call for Prices State and Federal Property WAREHOUSE SWEEPER Item #30904 Electric $1,500 Federal Property ALIGNMENT MACHINE Item #33010 $2,500 Federal Property GRINDER MACHINE Item #29090 $100 Federal Property CHEVROLET BLAZER Item #31674 Diesel Engine $3,500 Federal Property LOCKERS Item #32674 Flammable Resistant $25 Each Federal Property FILE CABINETS Selection: Letter or Legal Over 60 to Choose from State and Federal Property FORD FLAT BED TRUCK Item #30498 Model: F500 / 1 Ton Capacity $3,000 Federal Property VANS Choose From Over 12 Models, Including Dodge, Ford and GMC Call for Price State and Federal Property SURPLUS PROPERTY LISTING SURPLUS PROPERTY LISTING SURPLUS PROPERTY LISTING SURPLUS PROPERTY LISTING SURPLUS PROPERTY LISTING DRILL PRESS Item #32968 $250 Federal Property FORD PATIENT TRANSPORTS Two Available Item #32770 $5,000 Each Federal Property CHEVROLET CITATION II Item #31735 $500 Federal Property DODGE FLAT BED TRUCK Item #32768 16 Ft. with Lift Gate $2,500 Federal Property BAND SAW Item #32969 $500 Federal Property T44 TRUCK TOOL BOX Item #33161 $15 Federal Property SMALL CHILD CHAIR Item #33251 50 Available $2 Each Federal Property PARCEL SCALES 150# CAP Item #30962 Two Available $65 Each Federal Property PICTURE UNAVAILABLE PICTURE UNAVAILABLE PICTURE UNAVAILABLE page 7 S P RETURN TO: RETURN TO: RETURN TO: RETURN TO: RETURN TO: West Virginia State Agency for Surplus Property 2700 Charles Avenue Dunbar, W 25064 Please send me an Application for Eligibility Application for Eligibility Application for Eligibility Application for Eligibility Application for Eligibility Ì Ì Ì Ì Ì Please have a representative contact me Ì Ì Ì Ì Ì Please visit our organization and offer a presentation Ì Ì Ì Ì Ì Huntington Huntington Huntington Huntington Huntington Charleston Charleston Charleston Charleston Charleston ?<br><br> ? ? ?<br><br> ? I-64 W I-64 W I-64 W I-64 W I-64 W HHHHHHHHHHHDunbar Exit HHHHHHHHHHHDunbar Exit HHHHHHHHHHHDunbar Exit HHHHHHHHHHHDunbar Exit HHHHHHHHHHHDunbar Exit À À À À À ? ?<br><br> ? ? ?<br><br> WV 25 W WV 25 W WV 25 W WV 25 W WV 25 W 16th Street 16th Street 16th Street 16th Street 16th Street GO-MART GO-MART GO-MART GO-MART GO-MART ? ? ?<br><br> ? ? Charles Avenue Charles Avenue Charles Avenue Charles Avenue Charles Avenue 28th Street 28th Street 28th Street 28th Street 28th Street WEST VIRGINIA WEST VIRGINIA WEST VIRGINIA WEST VIRGINIA WEST VIRGINIA STATE AGENCY FOR STATE AGENCY FOR STATE AGENCY FOR STATE AGENCY FOR STATE AGENCY FOR SURPLUS PROPERTY SURPLUS PROPERTY SURPLUS PROPERTY SURPLUS PROPERTY SURPLUS PROPERTY BEN FRANKLIN BEN FRANKLIN BEN FRANKLIN BEN FRANKLIN BEN FRANKLIN Vocational Vocational Vocational Vocational Vocational Technical School Technical School Technical School Technical School Technical School DIRECTIONS: DIRECTIONS: DIRECTIONS: DIRECTIONS: DIRECTIONS: Exit I-64 at Dunbar/Roxalana Road, turn right on Roxalana Road then turn onto WV-25 West.<br><br> At 16th Street, turn left. Go to intersection with Charles Avenue \x4 if you miss 16th Street, go to 22nd Street which is also a throughway. Turn right onto Charles Avenue, continue to 28th Street and turn right.<br><br> The West Virginia State Agency for Surplus Property is on that corner inside the cyclone fence. If you know of an organization that might be interested in our Program, please clip this couplon and pass it on \x4 IS YOUR ORGANIZATION... IS YOUR ORGANIZATION...<br><br> IS YOUR ORGANIZATION... IS YOUR ORGANIZATION... IS YOUR ORGANIZATION...<br><br> 1. 1. 1.<br><br> 1. 1. [ ]Local or State unit of government [ ]Agency created by government OR 2.a 2.a 2.a 2.a 2.a .[ ]Educational Institution [ ]Public Health Agency [ ]Senior Citizen Group [ ]Child Care Center [ ]Library [ ]Museum [ ]Public Service Agency AND b.<br><br> b. b. b.<br><br> b. [ ]Non-Profit (IRS 501(c)(3) status required) If either 1. 1.<br><br> 1. 1. 1.<br><br> or 2.a. 2.a. 2.a.<br><br> 2.a. 2.a. and b.<br><br> b. b. b.<br><br> b. is checked, you may be eligible to participate in the Surplus Property Program. MAIL THIS FORM FOR MORE INFORMATION SHARE THE GOOD NEWS!<br><br> WV WV WV WV WV NameTitle Organization Name Mailing Address CityZipCounty Telephone Number Surplus Property Warehouse Location page 8 S P 2700 Charles Avenue Dunbar, WV 25064 (304) 766-2626 Manager \x4 Ken Frye Editor \x4 Diane Holley FEDERAL & STATE REGULATIONS: FEDERAL & STATE REGULATIONS: FEDERAL & STATE REGULATIONS: FEDERAL & STATE REGULATIONS: FEDERAL & STATE REGULATIONS: Acceptance of Federal equipment and supplies by users who have established eligibility to participate in the WVSASP is subject to certifications and agreements identified on the reverse side of the Distribution Document. 1. 1.<br><br> 1. 1. 1.<br><br> Federal equipment and supplies are restricted to institutional use only, not personal use, and are to be used for a minimum of one year. 2. 2.<br><br> 2. 2. 2.<br><br> All vehicles and items with an acquisition cost of $5,000.00 or more shall be used for the purpose(s) for which acquired within one year from the date the property was invoiced and used for 18 months thereafter. 3. 3.<br><br> 3. 3. 3.<br><br> During the restriction period, the property shall not be sold, traded, leased, lent, bailed, cannibalized, encumbered, or otherwise disposed of or removed from the State of West Virginia without the express approval of the WVSASP. The recipients of Federal property are urged to contact the WVSASP prior to taking any actions which might be interpreted as modifying any of the certifications and agreements stated on the reverse side of the Distribution Document. TERMS: TERMS: TERMS: TERMS: TERMS: Net 30 days to all users unless previous arrangements have been made.<br><br> Payment must be by check issued against an eligible organization. No personal checks, money orders or cash transactions are permitted. SHIPPING: SHIPPING: SHIPPING: SHIPPING: SHIPPING: All service charges are FOB Dunbar Warehouse unless expressly indicated.<br><br> Out-shipping can be arranged by calling (304) 766-2626. Delivery charges will be added to the invoice. West Virginia State Agency for Surplus Property West Virginia State Agency for Surplus Property West Virginia State Agency for Surplus Property West Virginia State Agency for Surplus Property West Virginia State Agency for Surplus Property 2700 Charles Avenue Dunbar, WV 25064 Hours: Hours: Hours: Hours: Hours: 8:30 am to 4:30 pm Monday through Friday Specializing in: Specializing in: Specializing in: Specializing in: Specializing in: " Office Furniture and Equipment" Tires, Engines, Vehicle Parts " Shop Equipment" Rolling Stock and Heavy Equipment " Electronic Equipment" Plus Many More Items Information: Information: Information: Information: Information: For property information and availability, contact the Federal or State Warehouse Supervisors at 766-2626.<br><br> Terms: Terms: Terms: Terms: Terms: All organizations must present check \x4 no cash. Organizations may be billed if proper credentials are presented. State agencies will be billed.<br><br> S P West Virginia West Virginia West Virginia West Virginia West Virginia State Agency for State Agency for State Agency for State Agency for State Agency for Surplus Property Surplus Property Surplus Property Surplus Property Surplus Property Pass this issue of SURPLUS SENSE SURPLUS SENSE SURPLUS SENSE SURPLUS SENSE SURPLUS SENSE along to others BULK RATE BULK RATE BULK RATE BULK RATE BULK RATE U.S. Postage U.S. Postage U.S.<br><br> Postage U.S. Postage U.S. Postage PAID PAID PAID PAID PAID Charleston, WV Charleston, WV Charleston, WV Charleston, WV Charleston, WV Permit #78 Permit #78 Permit #78 Permit #78 Permit #78 Questions?<br><br> Questions? Questions? Questions?<br><br> Questions? Suggestions? Suggestions?<br><br> Suggestions? Suggestions? Suggestions?<br><br> Comments? Comments? Comments?<br><br> Comments? Comments? We are interested in hearing from YOU , our custom- ers.<br><br> Are you pleased with our Program?..Call us or write to us with any ques- tions, suggestions or comments. We would also like to hear the 'success stories' you have in utilizing surplus property! T T T T T erms and Conditions of Sale erms and Conditions of Sale erms and Conditions of Sale erms and Conditions of Sale erms and Conditions of Sale<br><br>