MINORITY AND WOMEN-OWNED BUSINESS UTILIZATION It is the policy of Schenectady County that Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are afforded maximum opportunities to participate in the performance of contracts let by the County and its agencies. The Schenectady County Equal Employment Opportunity and Affirmative Action Plan is dedicated to ensuring that MBE and WBE qualifications are considered in awarding County contracts for public works and construction. It is the policy of Schenectady County that contractors and subcontractors utilize minority and female labor in performance of County public works contracts, to the extent possible, as set forth herein.
Bid Specification Levels and Requirements Bid specifications prepared by the Schenectady County Purchasing Department for construction contracts in excess of $200,000 will be subject to Affirmative Action performance targets. Some federally-assisted and/or state-assisted County projects may include workforce participation goals for minorities and females that differ from the County goals above. In such cases Schenectady County will strive to reach the higher of the workforce participation goals.
Funding for this project is provided by: [X] County [ ] State [ ] Federal Please see attachment for further participation goals. Bid specifications prepared by the Schenectady County Purchasing Department in excess of ... more. less.
$200,000 also carry a requirement for utilization of apprenticeship programs as set forth in County Resolution. The County encourages bidders to facilitate the participation of minority and female workforces in apprenticeship programs.<br><br> Bid specifications requiring apprenticeship requirements will be designated as such in the bid. For plan purposes, state certified MBEs and WBEs are defined as those certified as such by the New York State Empire Development Agency (ESD). County Office Building 620 State Street, 2nd Floor, Schenectady, N.Y.<br><br> 12305 Ph. 518-388-4233 Equal Opportunity Employer SCHENECTADY COUNTY Vendor Compliance Schenectady County will monitor vendor compliance with the Plan via monitoring provisions such as: " Regular submission of employment and payroll reports " MBE and WBE participation forms " Subcontract utilization and participation reports The County MBE and WBE goals will be included in all County construction contracts greater than $200,000. Contract solicitations will specify that the successful bidder is required to submit MBE and WBE participation information and that as a condition of receiving the contract the bidder must meet the County MBE and WBE goals or demonstrate to the County that it made good faith efforts to do so.<br><br> In the event that a successful bidder is a state-certified MBE or WBE it is deemed that the appropriate minority (for MBEs) or female (for WBEs) project participation goal has been met. If the successful bidder is not a state-certified MBE or WBE then the bidder shall provide the County the following information regarding MBE and WBE participation in the project: " Name and address of each participating MBE and WBE " Description of the work to be performed by each MBE and WBE firm " Contracted dollar value of the work to be performed by each MBE and WBE firm MBE and WBE participation information will be required prior to committing the County to award the contract to the apparent successful bidder. If the contracted goals are not met the bidder must demonstrate to the County that it made good faith efforts to meet the County goals.<br><br> These efforts may include: " Whether the bidder contacted the County Affirmative Action Manager regarding certified MBE and WBE firms " Whether the bidder advertised subcontracting opportunities in general circulation, trade association, or minority-focused media " Whether the bidder provided written notice to MBE and WBE firms soliciting these firms 9 interest in participation prior to contract implementation " Whether the bidder provided interested MBEs and WBEs with adequate information about the plans, specifications, and requirements of the contract " Whether the bidder negotiated in good faith with interested MBE and WBE firms " Whether the bidder engaged in community outreach with local organizations in a position to recruit and provide assistance to MBE and WBE firms Successful bidders will be required to submit subcontractor utilization and participation reports and employment and payroll reports to the County on a regular basis. The County may also engage in other activities it deems appropriate to ensure bidder compliance with respect to meeting targeted MBE and WBE goals. For example, the County may utilize desk audits, on-site reviews, and/or subcontractor interviews.<br><br> Should the County find that successful bidders have not complied with County MBE and WBE requirements, including failure to make a good faith effort at meeting these requirements, the bidder will be promptly notified that it has been found noncompliant with details of the noncompliance made available. In such cases, the County reserves the right to take actions to remedy the situation that may include withholding of future contract payments, disqualification from future contracting opportunities, or cancellation of the contract and declaration of forfeiture of any performance bond. Waivers In certain instances it may be impossible or impracticable for a bidder to comply with County MBE and WBE requirements.<br><br> In such cases a successful bidder may submit a MBE/WBE Waiver Request to the County Purchasing Agent asking to be released from County MBE and WBE requirements. Attached are the specific goals related to this project, instructions and reporting requirements are also included. Affirmative Action performance targets for County Funded Projects are: " 5% of the dollar value of the contract will be awarded to state-certified MBEs " 5% of the workforce participation on the project will be minority " 5% of the dollar value of the contract will be awarded to state-certified WBEs " 5% of the workforce participation on the project will be female Forms Enclosed you will find the following forms: " Prime Contractor Project Detail MWBE Participation Report " Prime Contractor 9s Monthly Utilization Report " Subcontractor Monthly Utilization Report " MWBE Subcontractor Project Detail Report of Payments " Subcontractor Project Detail Report The forms are to be submitted to the MWBE Office by the 5 th of each Month .<br><br> (Please Note: Contractor payments may be withheld if reporting requirements are not met in a timely manner). Please review the attached forms completely prior to their completion and timely submittal to this office to ensure all areas have been properly filled in. Upon their completion, all forms are to be approved and signed by the company-leading official.<br><br> The County reserves the right to conduct office and field inspections and record audits. Appointments may be scheduled for on-site office visits. <br><br>